The Administrative Assistant plays a pivotal role in maintaining efficient office operations by providing comprehensive administrative support. The ideal candidate should demonstrate strong communication skills, initiative, and the ability to prioritize tasks effectively.
Key responsibilities:
Manage and coordinate active calendars, including scheduling and confirming meetings.
Ensure proper file organization based on office protocol for easy retrieval of documents.
Provide ad hoc support around the office as required, demonstrating flexibility and adaptability.
Handle email correspondence, phone calls, and other administrative tasks promptly and efficiently.
Prepare presentations and documents with accuracy and attention to detail.
Deliver excellent customer service to internal and external stakeholders, maintaining a professional and helpful demeanor at all times.
Qualifications:
Strong interpersonal skills, with the ability to effectively interact with diverse individuals.
Excellent customer service orientation, with a proactive approach to addressing inquiries and requests.
Proficiency in multitasking, managing competing priorities, and meeting deadlines consistently.
Proficient in Microsoft Office suite, including Word, Excel, and PowerPoint.
Skills & Competencies:
Strong verbal and written communication skills, with attention to detail.
Efficient organizational skills, capable of maintaining order amidst varying tasks and responsibilities.
Proactive problem-solving abilities, coupled with a positive and professional attitude.
Adaptability to changing priorities and a willingness to take initiative.
Ability to work effectively both independently and as part of a team.
Proficiency in time management, ensuring tasks are completed within specified deadlines.
Capability to handle sensitive information with confidentiality and discretion.
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